Resources for Departing Residents

 

28 Day Notice to Vacate

Residents must provide at least 28 days written notice on the 28 day notice to vacate form and return it to the community office via email or fax. Residents are encouraged to provide notice as soon as they begin planning to move, even if you do not yet have orders. In cases where your orders are dated with less than 28 days to the departure date, please contact your community office within three business days to complete the required paperwork. If a service member is not able to provide the written notice to vacate, their spouse may do so with a power of attorney.

Move-Out Resources

Island Palm Communities is proud to offer a simple move-out process that eliminates the stressful “white glove” inspections of the past. The resources below define the requirements associated with clearing your home including a cleaning checklist, trash removal and recommendations on how to prepare for your final inspection. The tips provided help avoid confusion and unforeseen costs during move-out.

At your final inspection Island Palm Communities expects that your home is left clean throughout, including the kitchen, bathroom(s) and garage. When a home is cleaned regularly, it should only require a wipe down, sweep and vacuum at move-out. Normal wear and tear are anticipated and acceptable. Residents are responsible for all damages to their home caused by the abuse or negligence of family members, guests or pets. For example, small nail holes are expected normal wear and tear, large holes are not.

If you are concerned for any reason, you may request a pre-termination inspection with a member of your community office.

 

Move-Out Preparation FAQs

Do I have to prime or paint walls I painted during residency?
We have established a palette of approved colors for your home. Walls of these colors do not have to be repainted upon move-out unless the paint quality is poor or there is damage to the walls. All painted walls outside of the approved palette will need to be primed prior to your final inspection. No color should show through the primed walls.

Do I have to remove home improvements I made prior to move-out?
Any home improvements that occurred during the residency (unless otherwise approved by management) must be reversed. The home must be returned in its original condition.

How do I properly dispose of household trash, bulk items and hazardous materials prior to move-out?
Click here to view your trash schedule and click here to view your recycle schedule. If you have large items to dispose, we suggest attempting to donate anything gently used to a local thrift store. If items are broken or damaged, please place in your designated bulk trash pick-up location on the scheduled trash pickup day prior to your move out day. No bulk items may be left at the curb during your final inspection.

  • Empty propane tanks can be taken to any propane retailer (such as Lowes).
  • Any motor oil used or unused, or any automobile tires must be disposed of properly by the resident prior to move-out.
  • Paint must be left out to evaporate. Empty paint cans and dried paint can be disposed of in normal household trash.
  • Prior to move-out, trash cans and recycle bins must be rinsed out.

For additional disposal information please contact your community office.

How will my BAH allotment work?
We may receive BAH for the portion of the month you did not reside in the home after move-out, because BAH is paid to in full-month allotments at the end of each month. You will receive a check for any remaining BAH after the final allotment is received in 10 business days. Unpaid charges or uncollected money owed is subtracted from the remaining BAH. If you do not receive please contact your community center.

 

Final Inspection & Move Out Guidelines

During your final inspection, a member of the property management team will walk the home with you to identify any damage above normal wear and tear. Please have all cabinet doors and drawers open to expedite the process. Don’t forget to return house keys, mailbox keys, garage door openers (if applicable) and provide an accurate forwarding address.

Island Palm Communities will:

  • Provide a list of charged damages and/or cleaning costs.
  • Determine the need for additional estimates for repairs and replacements if needed. Island Palm Communities reserves the right to assess charges up to two business days after the final inspection.
  • Collect any money due. Please be prepared with a method of payment other than cash. If the lease holder will not be present for the final inspection, a valid Power of Attorney (POA) will be required for the individual completing the inspection. POA must be submitted to and reviewed by the Community Office prior to the final inspection appointment.
 

Questions?

When in doubt simply contact your community office for assistance. We encourage you to ask questions and communicate with your community office to clarify any concerns you may have.

Island Palm Communities would like to thank you for being a valued member of our community. We wish you safe travels and the best of luck on all your future endeavors!

CLICK HERE to view our other military housing communities across the United States.