Relocation Checklist and Timeline
Every family is unique with their own individual needs, so the following is intended to serve as a general checklist to help your family prepare for their move.
12-24 weeks prior to move
Dispose of or give away unnecessary household and personal items. If the community you are currently living in allows yard sales, now is a great time to have one! Begin talking to your children about moving. Army Community Services (ACS) is a great resource for information and programs that can help your children prepare for a move and make the transition upon arrival. Schedule an appointment with the Transportation Office.
12 weeks prior to move
Schedule an appointment with the Transportation Office.
If necessary, schedule an appointment with the Customs Office.
To prepare clearing of your current housing, start cleaning major appliances to avoid a last-minute rush. Contact your property manager to make sure you understand what you are responsible for.
8 weeks prior to move
If you have not received a copy of your orders, notify your unit PAC.
Set aside some time to start learning about Hawaii – the Army installation and services, as well as childcare, schools, career opportunities, activities and organizations in the local community and more. Begin your search on the Island Palm Communities website, which will take you to a variety of resources, and talk to your leasing consultant. If you don’t have a sponsor, request one from your unit. Here are a few other great sources of information:
Army Community Services (ACS)
Relocating to USAG-HI
Hawaii Chamber of Commerce of Hawaii
7 weeks prior to move
Get all necessary medical and dental work performed.
If you have special needs, find out what assistance is offered by the Exceptional Family Member Program (EFMP) at USAG, Hawaii.
6 weeks prior to move
Call your current place of residence and schedule a pre-termination inspection.
If required, draw up a Power of Attorney that can be left with a trusted family member or friend who can act legally on your behalf.
Get certified copies of marriage licenses, divorce decrees, birth certificates, naturalization papers and other papers showing your legal status. Be sure they are easily accessible to you, but kept in a safe place.
Be sure you understand procedures and have information surrounding air travel, per diem and temporary lodging, shipping of pets, automobiles, household goods, and more. The Defense Travel Management Office is a great resource for all this information.
Make sure you have contacted the Transportation Office.
5 weeks prior to move
Sort out closets; sell or give away cast-offs.
4 weeks prior to move
Notify your utility, telephone, cable companies and advise them of stop service dates. Obtain maps you will need for your trip.
Make arrangements for childcare on days you have set aside to pack.
3 weeks prior to move
Notify your unit if you have not received PCS orders.
Make arrangements for transportation to the airport. Close checking and savings accounts, credit cards and other accounts you will no longer need.
Obtain cash or Travelers’ Checks for your trip.
Notify your child’s/children’s current schools and request copies of records that you can provide to your child’s/children’s new schools.
Complete at Change of Address card at your nearby U.S. Post Office or complete one online.
2 weeks prior to move
Get your car(s) serviced and cleaned to avoid any problems upon your arrival.
Have any medical prescriptions you need re-filled, and obtain a copy of any eyeglass prescriptions. Obtain referrals for new doctors, dentists and other.
Organize any documents that you will carry with you (ex. medical records, spouse employment files, power of attorney, etc…).
Make arrangements to clean your house and prepare for your final inspection.
Re-confirm your appointment for your final check out inspection with your property manager.
Dispose of all flammable items such as paint, turpentine, charcoal lighter fluid, etc.
Clear all installation offices necessary in order to depart.
1 week prior to move
Dismantle the stereo, remove pictures from the walls, remove hardware, and prepare for movers to arrive.
Double-check closets, storerooms and garage to make sure that you are not forgetting anything.
IMPORTANT: Save all paperwork and inventory forms you receive from movers/packers